Our Data Protection Policy in line with the General Data Protection Regulation (GDPR):
1) The purpose of the policy:
We recognize how important this information is to our customers so we have outlined how
your academic institution’s data is used by Raising Foundation.
2) Definition of key terms:
Consent – The EU GDPR defines consent as any “freely given, specific, informed and
unambiguous” indication of the individual’s wishes by which the data subject, either by a
a statement or by clear affirmative action signifies agreement to personal data relating to
them being processed for one or more specific purposes. Individuals also have the right to
withdraw consent at any given time.
Data Controller – Any individual, institution, or governing body that determines the
purposes and means of processing personal data. This entity has complete control of the
data and is responsible for it, alone or jointly.
Data Processor – A data processor processes the data on behalf of the data controller.
Our GDPR is particularly relevant to our UK and EU customers but applies to all
international users. The information in our policy relates to personal information of
students, teachers, parents, and governing bodies. This information has been consented
to process by the data controller who has chosen Raising Foundation as a data
The key principles of GDPR, as listed in Article 5 of the UK GDPR (Lawfulness, Purpose
limitation, Data minimisation, Accuracy, Storage limitation, Integrity/confidentiality
(security), and Accountability) is incredibly important to Raising Foundation. We are
committed to being transparent within our data processing methods with data controllers
and the wider community.
5). Data subject rights: Using Raising Foundation for your data processing needs endows
individuals with eight data subject rights. These rights are the following:
I). The right to be informed
We will inform data controllers of what data is being collected, how it’s being used,
how long it will be kept (if we do need to keep any data for any reason) and whether
it will be shared with any third parties. This information will be communicated simply
II). The right of access
Individuals can submit subject access requests when these requests are submitted,
we will provide a copy of any personal data we hold concerning the individual(s).
Organisations have one month to produce this information, although there are
exceptions for requests that are manifestly unfounded, repetitive or excessive.
III). The right to rectification
If an individual discovers that the information we hold on them is inaccurate or
incomplete, they can request that it be updated. As with the right of access, we have
one month to do this, and the same exceptions apply.
IV). The right to erasure
Individuals can request that we erase their data in certain circumstances,
such as when the data is no longer necessary, the data was unlawfully processed or
it no longer meets the lawful ground for which it was collected. This includes
instances where the individual withdraws consent.
V). The right to restrict processing
Individuals can request that we limit the way that we use your institution’s personal
data. This acts as an alternative to requesting the erasure of data and might be
used when an individual contests the accuracy of their personal data or when they
no longer need the information but we require it to establish, exercise or defend a
potential legal claim.
VI). The right to data portability
Individuals are permitted to obtain and reuse their personal data for their own
purposes across different services. This right only applies to personal data that an
individual has provided to data controllers by way of a contract or consent. As data
processors, Raising Foundation is not directly responsible for this data portability
but can assist your organisation with integration when consent is given via your data
VII). The right to object
Individuals can object to the processing of personal data that is collected on the
grounds of legitimate interests or the performance of a task in the interest/exercise
of official authority. We will therefore stop processing information unless we can
demonstrate compelling legitimate grounds for the processing that overrides the
interests, rights and freedoms of the individual or if the processing is for the
establishment or exercise or defence of legal claims.
VIII). Rights related to automated decision making including profiling
The GDPR includes provisions for decisions made with no human involvement,
such as profiling, which uses personal data to make calculated assumptions about
individuals. There are strict rules about this kind of processing, and individuals are
permitted to challenge and request a review of the processing if they believe the
rules aren’t being followed.
6) DPO (data protection officer): You should provide the name and contact details of
your DPO. If you’ve chosen not to appoint one (some organisations are exempt
from this requirement), you should list the senior member of staff responsible for
This GDPR was created in line with IT Governance’s list of what a data protection policy