Add Payroll Category

The employee payroll is made up of many components, which are included in payroll category. It can have variable values based on formulas and conditions. The formulas for each payroll category can be dependent on other categories.   

Payroll categories are grouped into two types: Earnings and Deductions.

Earnings are all amounts paid to an employee for services rendered on an hourly, salary, or any other basis. For example, Basic Salary, Bonus, and so on.

Deductions are amounts withheld by the institution. For example, Provident Fund, Professional Tax, Income Tax, and so on.

The payroll amount for a category can have numeric values or variable values based on formulas and conditions. For example, a payroll category ‘Basic’ can have the calculation rule as ‘40%GROSS’.

Menu > Administration > Human Resource > Payroll and Payslip Management > Payroll Categories

Enter the following details in order to create your payroll category:

  1. Enter the payroll category name as you want it to appear in the employee payslips.
  2. Enter a unique payroll category code. You will use the category codes when defining payroll calculation rules.
  3. Specify whether the payroll category type is Earning or Deduction.
  4. Select the category value type to define how the amount for the category will be calculated.
  • Numeric – If the value is a numeric constant, enter the amount for the payroll category.
  • Formula – Enter a formula to calculate the payroll category amount. Use the category codes that are listed on the right to create the calculation rules.

5. Conditions with formula – Use the IF function,                     along with specific operators to test a condition and                     to return a value if the condition is met. You can use                   Default condition if the condition is not met and add             as many IF conditions as you want.

6. Click on Create category.







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